Removing Monitor Job In Employee Central With Successfactors

SAP SuccessFactors Employee Central is a platform that allows companies to manage their workforce better. It offers a range of configuration options, tight integration, and an easy-to-use interface. One of the key features of the platform is its Position Management capability, which allows companies to create, maintain, staff, and activate positions. This feature also offers a Position Hierarchy display, which helps HR identify successors easily.

One of the tasks that can be performed using the platform is the deletion of employee data. This can be done either with a single entity or with multiple entities. When deleting employee data with a single entity, it is important to note that the import file template cannot contain information to add and delete data for the same employee at the same time, except when importing National ID Information. When deleting employee data with multiple entities, it is necessary to enable the Enable Compound Delete option in Provisioning.

Deleting employee data with a single entity

To begin the deletion process, it is recommended to use the provided template as a foundation for your file, ensuring that it contains all the necessary information. The first two rows of this template serve as header rows, with the first row displaying the system keys for organising user data, and the second row displaying column labels that identify employee data.

When making changes to these labels, it is crucial to notify SuccessFactors Customer Success to incorporate the updates into the system. The subsequent rows contain specific employee information, such as their USERID, username, first and last name, gender, email address, manager's USERID, and HR representative's USERID.

It is important to note that the manager's and HR representative's USERIDs must already exist in the database before adding an employee. Additionally, employees are added in the order they appear in the file, so the manager must be listed before the employee.

Once you have updated the user data file with the desired changes, you can proceed to upload it. However, it is important to remember that if you are using an HRIS database, the data in that database will take precedence over any changes made directly in SuccessFactors. Therefore, communicating your updates to the HRIS database administrator is essential to ensure that the correct information is reflected in the system.

By following these steps, you can effectively delete employee data with a single entity in SuccessFactors, ensuring that the changes are accurately reflected in the system.

Deleting compensation information

• Understanding the Process: Deleting compensation information is a sensitive task as it involves employee data. Familiarize yourself with the process by reviewing relevant documentation and guidelines provided by SuccessFactors. This will ensure you follow the correct procedures and maintain data integrity.
• Accessing the Compensation Module: Log in to your SuccessFactors account and navigate to the Compensation module. This is where you will manage and make changes to compensation-related information.
• Identifying the Information to be Deleted: Determine the specific compensation information you need to delete. This could include salary details, bonus structures, stock options, or other compensation components. Ensure you have the necessary permissions to modify this information.
• Backing Up Data: Before proceeding with any deletions, it is crucial to back up your data. This serves as a safety net in case any issues arise during the deletion process. Back up all relevant compensation information to a secure location.
• Deleting the Compensation Information: Once you have identified the information to be deleted and confirmed the necessary permissions, proceed with the deletion process. This may involve selecting the relevant fields or records and choosing the delete option. Ensure you are deleting the correct information by carefully reviewing the data before finalization.
• Updating and Synchronization: After deleting the compensation information, ensure that the changes are reflected across the system. This may involve updating employee records, synchronizing data, and verifying that the deleted information is no longer accessible or displayed.
• Notification and Communication: Depending on the scope and impact of the changes, consider notifying relevant stakeholders, such as employees, managers, or payroll administrators. This step ensures that everyone is aware of the updates and can adjust their processes accordingly.
• Documentation: Maintain a record of the deletion process, including the date, the information deleted, and any relevant notes. This documentation will be useful for future reference, audit purposes, or if you need to revert the changes.
• Testing and Validation: After completing the deletion process, test the system to ensure it is functioning correctly. Validate that the deleted information is no longer accessible and that there are no unintended consequences or errors.
• Seeking Support: If you encounter any issues or complexities during the deletion process, don't hesitate to seek support. SuccessFactors provides resources and assistance to help administrators manage compensation information effectively.

Remember to follow the guidelines and best practices provided by SuccessFactors to ensure a smooth and secure process when deleting compensation information in Employee Central.

Deleting job history

Before proceeding, it is important to be aware of certain requirements, possibilities, and inherent system behaviour associated with deleting employee data. For instance, when deleting compensation information with a given employee record, the corresponding recurring pay component information is also deleted from the system.

Deleting employee data with a single entity involves selectively removing employee data imported into the system with a specific entity. This can include personal information, national ID information, emergency contact information, and compensation information. The import file templates for these entities can include employee data to be added, updated, or deleted from the system. However, the import file template cannot contain information to add and delete at the same time for a given employee. An exception to this is when importing National ID Information, where this rule is extended to all entities, including National ID Information imports.

To delete and add data for the same employee, two separate import jobs must be created. When deleting compensation information, the sequence number of the employee records in the import file template must be provided. The import template can also be prepared to delete existing compensation information and simultaneously add new compensation information for a given employee. In such cases, after the import job is completed, the system automatically links the recurring pay component associated with the existing compensation information with the new compensation information.

Deleting employee data with multiple entities involves collectively removing employee data imported into the system with multiple entities. To do this, the Enable Compound Delete option in Provisioning must be enabled. This setting is required to download the necessary import file template. As several Employee Central entities are consumed in the employee data import process, deleting data entity-wise can be time-consuming. SuccessFactors facilitates this process by allowing the deletion of employee data imported using multiple entities through a specially designed template. With Employee Central Imports, employee data associated with the following entities can be deleted: Pay Component Non-Recurring and National ID Information.

To delete employee data with multiple entities, download the import file template for the Compound Delete, prepare the import template with the data to be deleted in the system, and upload the template with the data to be deleted to the system.

Deleting global information

To prevent the deletion of global information on the Editing UI, go to the Admin Center > Company System and Logo Settings page and select the option "Protect global information from deletion". This will prevent users from deleting global information records on the Editing UI of People Profile blocks.

It is important to note that deleting employee data can be done selectively or in bulk. When deleting employee data with a single entity, you can selectively remove employee data imported into the system with a specific entity. When deleting employee data with multiple entities, you can collectively remove employee data imported into the system.

Deleting employee data with multiple entities

Step 1: Enable Compound Delete

First, you need to enable the "Compound Delete" feature in SuccessFactors. To do this, navigate to "Provisioning > Company Settings" and select "Enable Compound Delete". This setting is crucial as it allows you to delete employee data associated with multiple entities in one go.

Step 2: Download the Import File Template

Once Compound Delete is enabled, you need to download the import file template. This template is specifically designed for compound deletes and can be downloaded from the "Admin Center > Import Employee Data" section.

Step 3: Prepare the Import Template

After downloading the template, you need to fill it with the data you want to delete. Make sure that the "User Id/Person Id External" column contains the identifier of the employee record, and the "HRIS Element Id" column contains the entity identifier. You can include multiple entities in this template, such as Pay Component Non-Recurring and National ID Information.

Step 4: Upload the Template

Once you've prepared the import template with the data to be deleted, you can upload it back into the system. Go to "Admin Center > Import Employee Data" and upload the template. This action will initiate the deletion process for the specified employee data across multiple entities.

Important Considerations:

• When deleting compensation information, provide the sequence number of the employee records in the import file template.
• You can delete data associated with multiple employee records by preparing the import template accordingly.
• If you need to delete and add data for the same employee, you must create two separate import jobs.
• For deleting global information, use "DELIMIT" under the corresponding Operation. For email, phone, or national ID information, you can choose between "DELIMIT" and "DELETE".
• The "Compound Delete" feature has a threshold of 5000 records. If your import file exceeds this limit, it will be processed asynchronously.
• Before performing a compound delete, it's recommended to delete Time, Payment, and Benefits information separately to avoid potential issues.

By following these steps and considerations, you can effectively delete employee data with multiple entities in SuccessFactors, ensuring a smooth and efficient data removal process.

Frequently asked questions